Privacy Policy
1. Introduction
This Privacy Policy describes how we collect, use, store, and protect your information when using our HR management application EJ-YMCA Staff. The App is designed for employees and HR managers to manage leave requests, employee information, and working-hour logs.
By using the App, you agree to the terms of this Privacy Policy.
2. Information We Collect
2.1 Authentication Information
We do not collect passwords. Login is handled securely through Microsoft Azure Active Directory using MSAL Authentication. We receive basic profile data provided by Microsoft, such as:
- Full name
- Email address
- Unique user ID
2.2 Employee & HR Data
Depending on your role (employee or HR manager), the App may collect and manage:
- Employee profile data
- Job information
- Leave balances (annual, sick, etc.)
- Leave requests and approval history
- Time-leave requests
- Logs of leaves and working-hour adjustments
2.3 Usage Data
We may collect non-identifying technical information, such as:
- Device type
- App usage logs
- Date and time of access
This is used only to improve app performance and security.
2.4 Location Data
When using the attendance check-in feature, we collect your location data to verify presence at the workplace:
- Geographic coordinates (latitude and longitude) during check-in and check-out
We request your explicit permission before accessing location data. You may refuse permission; however, this may prevent you from using the attendance feature.
3. How We Use the Information
We use the collected data to:
- Authenticate users securely
- Manage employee records
- Process leave requests
- Track leave balances
- Provide HR reporting and dashboards
- Improve app performance and usability
- Record employee attendance and check-in/check-out
We do not sell, share, or use your personal data for advertising.
4. Data Sharing
Your information may be shared only with:
- Authorized HR managers in your organization
- Microsoft Azure services (for authentication only)
We do not share information with third-party advertisers or unrelated services.
5. Data Storage & Security
All data is stored securely on Microsoft cloud services. We use industry-standard encryption and security protocols. Access is restricted to authorized personnel only.
- Location data is automatically deleted once the employee checks out.
- All data, including location data, is protected using high-level security and encryption protocols.
6. User Rights
Depending on your organization's policies, you may:
- View your data
- Request correction of incorrect data
- Request deletion where applicable
Requests should be made through your organization’s HR department.
7. Children’s Privacy
This App is intended for employees only and is not designed for individuals under 18 years old.
8. Changes to This Privacy Policy
We may update this Privacy Policy as needed. Any changes will be reflected with a revised “Last Updated” date.
9. Contact Us
For questions about this Privacy Policy, please contact:
Email: